Different Dimensions - Different Solutions
If you have data in EA that you need to share and collaborate with stakeholders who aren’t EA modelers, you have two main choices: using Prolaborate or using documents. Here’s our guide to the most appropriate choice, depending on the nature of the data you are sharing.
Dimension 1: Unstructured to Structured Data
The types of content you are working with may be very unstructured or very visual, such as mind maps, storyboards or wireframes.
Sparx in the Cloud users can share unstructured modeling easily using Prolaborate. Then, as the data becomes gradually more structured, viewers can collaborate on individual diagrams, processes or elements. Prolaborate also has some fun visualizations to make the EA diagrams more engaging for stakeholders.
Contrast that with model content that must be curated and defined to create contractual, legal or regulatory deliverables. As a key output of your modeling work, documents need to be signed off as a curated whole; whether they are specifications, designs, reports or verification/compliance status documents.
For each of these, you know at the outset what the document templates and contents are, and will probably prepare drafts prior to the final version – to check for completeness and to put the data in context. Using eaDocX it’s easy to produce early versions of the documents and share them to gather inputs from stakeholders. Then with eaRevisionManager simply collate and incorporate the review comments and edits back into EA, prior to delivery of the final deliverables.
Of course these examples are at the far ends of this spectrum, but much of the modeling that we do is somewhere in between these two extremes. In which case other factors may be significant.